Bids are hereby invited for the following: Company Secretarial Services to the Council and Sub-Committees for a period of one year (twelve months). Scope of work: The scope of work to be undertaken by the Service Provider will include the following: • To be accountable to ECPACC for the fulfilment of its functions; • To compile an archival record of all Council and Committee proceedings and submit a comprehensive record to Council on bi-annual basis. This should include the record of round robin correspondence, audio and/visual material and any other documents; • To apprise the Council Members in terms of any laws relevant to or affecting public entities that ECPACC must comply with; • Ensure that the Council and Council committee charters and terms of reference are developed and kept up to date; • Ensure that the proceedings of the Council and committee meetings are properly recorded and that minutes of the meetings developed and circulated to Council Members in a timely manner after the approval of the Chairperson of the Council or relevant Council committee; • Compilation of council packs in preparation for all meetings; • Prepare agenda before meeting proceedings; • Ensure that Council resolutions are accurately recorded; • Develop a resolution register and keep track of the implementation of resolutions through direct liaison with the CEO; • Advise Council members about new industry developments and their legal implications for the council and the entity; Render any other statutory services as may be requested by Council members and the Chief Executive Officer. Please confirm the closing time. (投標 №97959644cn)